Approved minutes Executive Committee Meeting - 25 ­ 27 November 2016 - Brussels

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Approved Minutes

 

Minutes of the

Executive Committee Meeting

25 – 27 November 2016

Brussels, Belgium

 

Present:

            Chairman:                                                    Sarah Bazin

            First Vice Chairman:                                Roland Craps

            Second Vice Chairman:                           Esther-Mary D’Arcy

            WCPT Board Member:                             John Xerri de Caro

            Treasurer:                                                   Roland Paillex

            General Secretary:                                    David Gorría

 

 

Minutes

1. Welcome

 

The Chairman of the European Region of the WCPT, Sarah Bazin, welcomed all members of the Executive Committee to the meeting in Brussels, Belgium.

 

The Chairman particularly thanked the General Secretary for hosting the meeting.

 

2. Approval of the minutes of the Executive Committee Meeting held on 27 – 28 May 2016, in London, UK.

 

The Minutes of the last Executive Committee Meeting held on 27 – 28 May 2016 in London, the UK, were approved with minor amendments.

 

3. Matters arising from the Minutes

 

To avoid possible reader confusions when using ER-WCPT with WCPT, the EC agreed to use in the minutes in full as follows: European Region of WCPT

 

No other matters arising were expressed or recorded.

 

4. Approval of the agenda

 

The draft Agenda was agreed and approved

 

5. Correspondence from 25.05.2016 – to date

 

The General Secretary reported on the main correspondence and e-mails received.

 

It was agreed that other issues as related to correspondence and the agenda would be discussed under their relevant points.

 

6. WCPT Issues

  1. WCPT issues
      • WCPT Regional Chairs Summit 10 November 2016
      • Matters taken from previous meetings – Network of experts -  Accreditation scheme – Finance committee – Membership committee (Education Levels) WCPT strategy plan 2016 – 2021 - Glossary
      • WCPT 2017 Congress & WCPT 2019 GM and Congress
  2. WHO
  • Mental Health – 19 December Copenhagen
  • Relation European Region & IOPTMH for European matters
  • Psychiatric Nursing - 11th – 14th May 2017 - Malta
  • WHO Europe Session September 2016

 

 

WCPT Regional Chairs Summit 10 November 2016

The Chairman reported on the Regional Chairs summit held on 10 November 2016 prior to the 4th Congress on Physiotherapy of the European Region of WCPT. She noted that it was a very positive meeting and interesting to see the differences and similarities between regions.

 

Linked to that meeting, the African Region has asked if the European Region would like to set up a twinning exchange of information.

 

At that meeting the new WCPT governance principles and rules, board members and Regional Chair roles were also presented. The European Region Executive Committee agreed to take this into account and to review the role of each committee position. (Agenda point 19.2)

 

According to the defined WCPT role of the Regional Chairs, it will be the chair who is the liaison between WCPT and the European Region.

 

2. WHO

Sixty-sixth session of the WHO Regional Committee for Europe.

The European Region through its Executive Committee member, Roland Paillex, participated in the 66th session of the WHO Regional Committee for Europe that took place in Copenhagen, Denmark, on 12-15 September 2016.

 

Health Ministers and high-level representatives of the 53 Member States of the WHO European Region, partner organisations and civil society participated in the session.

 

The European Region submitted a statement on the Action plan for the prevention and control of Non-Communicable Diseases in the WHO European Region.

 

WHO Europe - Mental Health

The European Region, with the support and collaboration of the WCPT subgroup International Organisation of Physical Therapy in Mental Health (IOPTMH) has started collaboration and participation in the meetings of WHO Europe groups active in mental health in the European Region.

 

The second meeting of this group took place on 7 June 2016 in Copenhagen, Denmark and colleagues from IOPTMH attended on behalf of the European Region. A third meeting is planned on 19 December 2016 also in Copenhagen and Executive Committee member Roland Craps will attend. At that meeting it is expected to a release of a Consensus Statement - Working together towards an effective and influential mental health workforce in Europe – which will be supported by the European Region

 

Following the correspondence with WHO Europe on mental health issues and IOPTMH, it was reported that the European Region would be the primary contact for WHO Europe, as it is a European matter. However for mental health issues the European Region would have the support, collaboration and involvement of IOPTMH.

 

Furthermore, WHO Europe has requested detailed information about the different organisations involved in this staff group and its role. The Executive Committee will prepare a letter with supportive documents, explaining the role of the region, its coverage as the European representative voice of the whole physiotherapy profession, including those with a focus on mental health, grouped at national level within European Region Member Organisations.

 

The 1st Vice Chairman will report on the outcomes of the next meeting and MOs will also be informed.

 

7. Member Organisation Issues

     7.1 Invitations from the MOs & Issues

 

  • Macedonia 2-3 September 2016

The Executive Committee (EC) of the European Region has been in contact with representatives from the Association of Professional Physiotherapists Republic of Macedonia and the Association of Physical Therapists of Republic of Macedonia in direct meetings in Serbia, Croatia and Cyprus.

 

During those meetings and ensuing correspondence, the European Region has been doing its best to support both associations firstly to resolve the differences and secondly to work towards an agreement through a step-by-step process. As part of this process, both associations were invited to attend the European Region as observers at the last General Meeting to highlight the benefit of acting as one professional voice despite personal and cultural differences.

 

The Executive Committee thought that significant progress had been made as the representatives from both associations agreed to a deadline of 6 months to decide on their future and finalise national discussions.

 

Unfortunately the expected progress did not materialise as both associations asked for the European Region’s support by participating in their respective conferences being held in September 2016.

 

As a matter of principle representatives from the EC decided not to attend either conference. This was to avoid the perception that the European Region is endorsing the continuation of two separate groups. The European Region noted that it would be delighted to attend when both associations hold a joint conference.

 

The European Region also stressed the continued support of the EC for the pathways already discussed several times in order to reach mutual agreement.

 

  • Bulgaria 16 September 2016

Representatives from the European Region - the 1st Vice Chairman, The General Secretary and some members of the EU matters WG, the Bulgarian Association of Physiotherapists (BAPT – member of WCPT from 1995) and the representatives from national education institutions met on 16th September 2016 and made the following declaration to be presented to the Bulgarian national authorities:

 

1 – To unify Рехабилитатор and кинезитерапевт into one profession физиотерапия (in English: physiotherapy), with one title Физиотерапевт (in English: physiotherapist), with one education entry level for it (at least 4-year university degree in Physiotherapy), and defined within one professional field. To make transition rules for those already qualified into the two previous professions.

 

2 – To enlarge the scope of practice of physiotherapists and their legally defined roles and rights as autonomous professionals, with the aim to improve the access to physiotherapy health services by the Bulgarian population and the health system itself

 

3 – To align Bulgarian legislation to EU institution recommendations and mutual understanding of other EU Member States on physiotherapy and physiotherapists.

 

4 – To have a unique classification in Bulgaria for physiotherapists, without physiotherapist assistants and including Advanced Physiotherapist which may focus on a specific area of clinical practice, education, research or professional management.

 

The secretariat of the European Region had circulated the above declaration among all the meeting participants and Bulgarian authorities.

The EC agreed to follow the developments and impact of the declaration.

 

  • Slovakia 23 – 24 September 2016

The 2nd Vice Chairman reported on her participation, on behalf of the European Region, in the conference organised by Slovak Chamber of Physiotherapists in Kosice, Slovakia on 23 and 24 September 2016.

 

  • Romania – legislation on Physiotherapy adopted.

The Romanian Federation for Physiotherapy (FRAF) has informed the European Region on its achievement regarding the regulation of the physiotherapy profession in the country. On 18 November President Klaus Iohannis signed the law adopted by the Parliament. The Executive Committee congratulated all those involved in this magnificent achievement for their hard work and congratulated Romanian colleagues,

 

  • France - FFMKR & Order

Following the requests received for EU information from the French Order, its role a national level as registration body and the implications for the FFMKR as the European Region MO and the Order, an exploratory meeting on collaboration possibilities on EU developments affecting the physiotherapy profession in France took place before the summer 2016 with no consensus.

Furthermore the French Order has submitted an application for membership to WCPT.  WCPT organised a meeting during the 4th Congress in Liverpool to discuss the situation and to gather more information from the FFMKR colleagues. The FFMKR President, Daniel Paguessorhaye and responsible for international affairs Olivier Marty met WCPT Vice President Margot Skinner and CEO Jonathon Kruger, the WCPT Regional Board member John Xerri de Caro, 1st Vice Chairman Roland Craps, treasurer Roland Paillex and the General Secretary of the European Region David Gorría.

The FFMKR presented its role as an association representing physiotherapists and informed that the role of the Order is not to represent the profession. Its role is to ensure patient safety by verifying the qualifications of those practising in the country by maintaining a register.

WCPT announced that until there is revision of the challenging procedure between a current MO and a candidate from the same country no decision would be taken on the application submitted by the French Order. Furthermore, both organisations were encouraged to collaborate. Both organisations would be informed about this decision. The FFMKR was informed about a proposal to be presented to collaborate with the order and other existing national associations.

 

  • Austria – 17 November 2016 – 100 years of Physiotherapy.

The Chairman represented and attended on behalf of the European Region the 100 years of physiotherapy in Austria celebration organised and hosted by Physio Austria.

 

  • Italy – Physiotherapy training programme development 22 -November 2016

John Xerri de Caro reported about his participation at a meeting held on 22nd November on the invitation of the Humanitas University in Milan to discuss the physiotherapy programme together with other international colleagues.

 

It was also reported that Dr. Sally Gosling – CSP Senior Staff member - Practice & Development department – attended and participated on behalf of the European Region in AIFI conference on 25 November 2016 in Palermo, Italy.

Topics addressed at the meeting were about different model(s) of organising the structure of physiotherapist services, regulation and registration, and especially about Direct access.

 

  • Spain – Coruna, 14-15 December 2016

The General Secretary will participate on behalf of the European Region in a celebration of the AEF in Coruna on 15 December 2016. He would also give a presentation at the University about physiotherapy and the role of the European Region.

 

  • Croatia – March 2017 - conference and meeting with the national authorities

Following discussions held during the 2016 GM between Croatian delegates and members of the Executive Committee, and invitation has been received to hold the next EC meeting in March 2017 in Croatia. The EC meeting would be combined with a meeting with national authorities and conference participation with presentations. The EC agreed to participate and the General Secretary would contact the Croatian association to start the preparations.

 

  • Albania – 20 and 21 May 2017

A request from the Albanian colleagues has been sent to WCPT and passed to the European Region to participate in the third National Congress of Physical Therapy in Tirana, Albania. The event will take place on 20th and 21st May 2017. The EC agreed that the European Region Chairman would attend on behalf on the Region.

The EC also agreed to take the opportunity at that meeting to discuss the Regional Membership with the Albanian colleagues.

 

  • Hungary 3 – 4 October 2017

The European Region Chairman has been invited to participate with presentations in the Congress of Physiotherapists of Hungary, which will be held on 3rd and 4th October 2017 in Budapest, Hungary.

 

  • Montenegro 6 – 8 October 2017

The European Region Chairman and the General Secretary have been invited to participate with presentations in the Second Congress of Physiotherapists of Montenegro, which will be held from 6 till 8 October 2017 at the hotel "Ramada" in Podgorica, Montenegro.  The theme of the congress would be "The value and importance of physiotherapy". The EC agreed the European Region Chairman and the General Secretary to attend. The secretariat would clarify the topics to be addressed and the expenditure to be covered.

 

No other Member Organisations issues were expressed or recorded.

 

     7.2 Students group of the European Region – Meeting in Liverpool

 

It was reported that, as planned, a European Region & WCPT Future Network Workshop on Leadership and Networking took place within the programme of the 4th European Region Congress on Physiotherapy on 12 November 2016 between 07:45 – 08:45

The fringe meeting was designed to engage early career professionals and students with each other and Member Organisations.

 

The meeting started with a presentation about the European Region and continued with the aims and purpose of the European Region future network, the current situation of the interaction between students and MOs across the European Region associations, a first scenario of the actions of the European Region for the network and a discussion with the audience on the following questions has taken place:

  • What are the main issues or concerns that students and recent graduates are facing at the moment?
  • Which actions are you missing from the European Region and MOs?
  • Are there obstacles, barriers or opportunities in your engagement with you national member organisation?
  • What can students and new graduates offer to support the Physiotherapy profession and the MOs?

 

Main comments received were as follows:

  • Students need to know more about their national associations
  • Unemployment situation is an issue for recent graduates
  • Unpleasant situation where more than one association is in place. The physiotherapy profession should have one voice.
  • Request for more clinical placements
  • Request for further information about mobility procedures and possible regulation barriers
  • Associations need to work on their “marketing”, getting the message out

Ideas for the future actions: Representatives from the students from France, linked to FFMKR, offered to prepare a proposal for the European Region. As soon as received, the proposal would be reviewed.

 

The General Secretary would contact them.

     7.3. MoU and its promotion – meeting with CPME

 

Following the signature of the memorandum of understanding (MoU) between the doctors and physiotherapists last January 2016, the CPME President has asked for a meeting with the European Region Chairman to exchange views on respective activities of both organisations as well as on further collaboration.

 

The EC was pleased with the invitation as it is related to the actions to evaluate the impact of the MoU on MOs associations and continue to inform MOs on the value of the MoU contents. Furthermore the European Region has recommended and encouraged the MOs during the 2016 GM to translate and to present the MoU to correspondent national associations of medical colleagues. There was also recommendation to contact national authorities to inform them and present the MoU.

 

The European Region Chairman will propose dates for a meeting in January 2017.

 

     7.4. EU Commission - Commission – Cross Border Study 10 November 2016

 

The General Secretary reported on the latest developments related to the study tasked by the European Commission; DG Health and Food Safety (DG SANTE) and the Consumers, Health, Agriculture, and Food Executive Agency (CHAFEA), to a consortium composed by Ecorys Nederland B.V., Erasmus University Rotterdam and Spark Legal Network and Consultancy Ltd.

The name of the study is: “Study on cross-border health services: potential obstacles for healthcare providers.”

 

One scenario of the study (number 3) is mobility of physiotherapist and in particular in the conditions/situation of the following countries: France, Germany, Italy, Latvia, Malta, the Netherlands, Poland, Slovenia, Sweden and the UK.

 

The secretariat circulated the study among the MOs of the above-mentioned countries, the EC and the EU matters WG members for their comments. Based on the comments received, a response on behalf of the European Region was prepared and submitted not only to those in charge of the study but also to DG Sante, Chafea and DG internal Market listing all the mistakes and points to be changed and especially the following:

 

  • Overlapping of these study with actions of DG internal Market and MS on the Mutual evaluation of regulated professions - Overview of the regulatory framework in the health sector on the example of physiotherapists – DG GROW/E5
  • EU Commission website - YOUR EUROPE on requirements for temporal or permanent mobility of physiotherapists country per country.

 

The European Region would follow if all our remarks and corrections had been taken into consideration in the final version of the study.

 

Furthermore the European Region has been in contact with representatives from DG Internal Market of the EU Commission, which agreed with the overlapping of activities, and remarks for corrections.

 

A meeting to discuss this study took place on 10 November 2016, in Brussels, and Tim Németh, member of the EU matters WG, attended on behalf of the European Region.

 

Finally it was noted that the secretarial would also contact DG Internal Market asking if the Member States reactions and clarifications received following the letter sent by the European Region and MOs to DG Internal Market, Industry, Entrepreneurship and SMEs for the Mutual evaluation – updated sector reports for (physiotherapists) - ARES(2016)2174211 document titled ‘Mutual evaluation of regulated professions” – have been taken into consideration as appropriate and changes included in the document.

This document was discussed with the MOs at the 2016 GM and further information can be found in the EC the minutes of May 2016 - London

 

     7.5. ESCO – latest developments

 

The secretariat has contacted the ESCO project officers on behalf of the European Region asking about the current developments and the planned implementation process.

 

A response has been received as follows:

 

We thank you very much for your message and for reaching back to us concerning the healthcare occupations.

 

Currently, the occupations are being translated into the 23 EU languages plus Norwegian and Icelandic and soon the knowledge, skills and competence will also be translated. In this process, representatives of the Member States are consulted by translators to solve any potential doubts that they may have about the language used in their particular countries. We believe this dialogue is highly beneficial and in Q4 2016-Q1 2017 we will have another consultation with the Member States Working Group to present them the translations of the occupations.

 

In the long run, we also intend to create a virtual community of experts who could participate to the update of the classification, informing us about future trends in their field or changes required to the classification. We will keep you informed.

 

We thank you once again for your support and involvement.

 

The European Region will continue monitoring the ESCO project developments and will try to appoint an expert for the virtual community above mentioned.

The MOs will be informed about these developments.

 

     7.6. Common training Test vs Common training Education

 

The European Region has been invited to a meeting on the 1st December by DG Internal Market / European Commission to discuss about the possibilities for the introduction of a common training test for the physiotherapy profession.

The 1st Vice Chairman and General Secretary will attend on behalf of the European Region.

 

Motivation

Representatives from seven Member States Competent Authorities have already contacted the European Region to express its willingness and support to collaborate and to work together, with the respective national associations, for the development and introduction of a common training test. Those representatives are from the Member States of: Austria, Croatia, Cyprus, Ireland, Netherlands, Spain and the UK.

 

Furthermore, the EC of the European Region believes that a total of 12 Member States can be willing to be involved in the discussion: Austria, Belgium, Croatia, Cyprus, Denmark, France, Ireland, Netherlands, Spain, Sweden, Malta and UK.

 

     7.7. Health Care Assistant - European Health Work Force

 

At the meeting organised by the European Commission on the European Health Work Force, held on Brussels on 22 November 2016, besides other topics, the results were presented on the study for the feasibility of developing a Common Training Framework for Health Care Assistants (HCAs).

 

The study showed the different understandings, roles, education and definitions about HCAs across Europe and listed the barriers for developing a CTF for HCAs as pointed by many health professionals represented at the meeting. Many of them also presented their concerns about this initiative and its real purpose.

 

The General Secretary would gather the presentation given at the meeting and would follow any possible developments on this initiative.

 

8. European Region Foundation

     8.1. Report and recent developments – Meeting 18 November 2016

 

The 1st Vice-Chairman who is also Chairman of the Foundation WG, reported that a meeting of the WG took place in Brussels on 18 November 2016.

 

At that meeting the General Secretary presented the rules and types of available funding.

 

The WG discussed and agreed three main actions:

  • Database of experts in PT research and in the field of funding.

The WG agreed to encourage the MOs to develop national hubs for researchers, which can be linked at European level through the European Region. To achieve this, the WG will use the model developed and used in the UK: the Allied Health professions research council, which was started by the CSP.

http://www.csp.org.uk/professional-union/research/networking-support/council-allied-health-professions-research

A dedicated e-mail to the MOs and other stakeholders will be prepared by the secretariat with the support of the WG and information / model of the above link.

 

  • Research Policy development – Since the Education WG member is working also on this, Ann Moore will be invited to attend the next EDU WG meeting in February 2017 and to be the liaison between both WGs. It was suggested to use a Delphi questionnaire with the MOs and other stakeholders (ENPHE, individuals as list of participants 4th congress, hubs of research) - to identify the area’s of research

 

  • Funding – The group agreed to start with small projects and to be partners of other projects if appropriate and rationale for physiotherapy participation.

Furthermore the WG reviewed the proposals presented related to skills for physiotherapists in 2016 and agreed to prepare a new one, improving the rationale, the expected outcome and the methodology, among other issues for 2017

 

The next meeting of the WG will take place during the first half of 2017 and its date will depend on the deadline to present the above proposal for skills.

 

9. Annual reports

     9.1 European Region of the WCPT Chairman, WGs Chairmen and Financial

 

The Executive Committee agreed that the 2016 annual reports, from the Chairman of the European Region, the WGs Chairmen and Treasurer would be circulated among the Executive Committee members for agreement.

Once agreed, the reports would be sent to the MOs and posted on the European Region website by the end of January 2017.

 

The Treasurer’s report would not be posted on the website but sent to the auditors appointed at the 2016 GM for their comments and presented for approval at the 2018 GM.

 

The annual reports should be short summaries since a GM took place in April 2016 where reports till then had been presented.

 

10. WG Issues

     10.1 Joint meeting of the WGs: 22 – 23 September 2017, Dublin, Ireland. Possible topics for discussion

 

Regarding the joint meeting of three of the European Region WGs for the period 2016 - 2018, the Executive Committee noted as follows:

 

  • The joint meeting would take place in Dublin, Ireland on 22 September 2017
  • There would be also a separate meeting of the WGs on 23 September 2017.
  • The EC would have a meeting on 21 September 2017 and would also review the facilities of the venue to host the 2016 GM.
  • The topics for discussion during the joint meeting would be agreed at second WG meetings – January/February 2017.

 

The presentations of the topics would be prepared by the WGs responsible and further discussed at the next meeting of the WGs.

 

The WG members and the host organisation, the ISCP, had been already informed about the meeting in order to start its preparations.

 

No other WG Issues were expressed or recorded.

 

11. Professional Issues Matters

     11.1. Report on recent developments

 

The Chairman of the Professional Issues WG, Sarah Bazin, reported that the first meeting of the Working Group for the period 2016 – 2018 took place on the 8 – 10 September 2016 in Warwick, UK.

 

The Chairman of the Professional Issues WG presented the list of the activities for the period 2016 – 2018, the distribution of responsibilities among the WG members, and the timetable and goals for each of the activities.

 

The Executive Committee agreed the time-plan and the actions suggested.

 

The second PI WG meeting for the period 2016 – 2018 would take place in Stockholm, Sweden, on 24 - 25 February 2017.

 

12 EU Matters

     12.1. Report on recent developments

 

The Chairman of the EU Matters WG, Roland Craps, reported that the first meeting of the Working Group for the period 2016 – 2018 took place on 15 – 18 September 2016 in Sofia, Bulgaria.

 

The Chairman of the EU Matters WG presented the list of the activities for the period 2016 – 2018, the distribution of responsibilities among the WG members, and the timetable and goals for each of the activities.

 

The Executive Committee agreed the time-plan and the actions suggested.

 

The second EU WG meeting for the period 2016 – 2018 would take place in Haapsalu, Estonia, on 20 – 21 January 2017.

 

13 Education Matters

     13.1. Report on recent developments

 

The Chairman of the Education Matters WG, Esther-Mary D’Arcy reported that the first meeting of the Working Group for the period 2016 – 2018 took place on 6 – 8 October 2016 in Bucharest, Romania.

 

The Chairman of the Education Matters WG presented the list of the activities for the period 2016 – 2018, the distribution of responsibilities among the WG members, and the timetable and goals for each of the activities.

 

The Executive Committee agreed the time-plan and the actions suggested.

 

The second Education Matters WG meeting for the period 2016 – 2018 will take place in Hamburg, Germany, on 4 – 5 February 2017.

 

     13.2. European Region and ENPHE collaboration & Meeting in September 2016

 

The 2nd Vice Chairman attended and participated as Education WG Chairman on the ENPHE conference hold on 15 – 17 September 2016 in Graz, Austria. A representative from the European Region was invited to participate since ENPHE is aiming “to develop the educational needs to become a direct access professional” in collaboration with the European Region.

 

It was reported that the meeting was very fruitful and the European Region, through its Education Matters WG, will continue working on this project with ENPHE. However at this point the different understandings of Direct Access have been discussed depending on the context. The European Region agreed that this issue must to be solved.

 

14. Financial Matters

     14.1. Report current account and Reserve fund

 

Roland Paillex, the European Region Treasurer reported that at the time of the meeting 38 of the 39 MOs have paid the subscription fee for 2016. The remaining MO to pay the 2016 subscription fee has been contacted by the Treasurer to pay as expected during the second half of the year as financial difficulties were reported earlier.

 

The finances of the European Region presented at the time of the meeting a positive balance of € 57.520,61 and including the positive balance of € 4. 556,52 from the Reserve Fund and annual allocation 2016 for the Reserve Fund from MOs membership. The financial results are within the expected calculations for 2016 positive balance to start the 2017 financial year.

 

It was reported that 8 Member Organisations had applied to the offered contribution from the Reserve Fund to support their participation in the 4th Congress of the European Region on Physiotherapy. Those organisations were Bosnia, Czech Republic, Cyprus, Estonia, Hungary, Latvia, Slovenia and Malta.

 

The Treasurer also reported that he has prepared a model of financial recording system and presented it to EC. He took into consideration all the recommendations from the auditors presented at the 2016 GM to facilitate accounts annual revision by auditors, increase transparency, show trends and prepare written reports. The EC members were very pleased with the new model of financial recording, which is very detailed, professional and addresses all of the remarks from the MOs.

 

Finally the Treasurer noted that he is still exploring options for the Regional account ownership in order to increase transparency and protect the Executive Committee members’ liabilities. The current account was opened with a WCPT mandate letter. The Treasurer will contact Eckhardt Böhle for further clarification since he was the treasurer of the Region at that time.

 

     14.2. Annual membership fee 2017

As agreed at the 2016 GM, the European Region membership fee for 2017 would not be increased. According to this decision the fee per capita in 2017 will be: € 0,86.

 

At the 2018 GM an evaluation will take place to see if it is necessary to continue the annual increase.

 

The Treasurer and the General Secretary will prepare and send a letter in December to the MOs kindly requesting the payment on the subscription fee for 2017 according to the European Region charter.

 

It was noted that from 2017 the European Region would start to build a fund to cover liabilities that may arise from contracts engaged.

15. Publication and Promotion

     15.1 Web site issues – Annual Update - ER promotional material – videos – new banners

 

The General Secretary reported that 13 MOs have requested to include their logo within the 3 versions of videos presented at the 2016 GM. The videos have been developed for them. Those MOs are: Czech Republic, Belgium, Bosnia, Estonia, Ireland, Italy, Latvia, Luxembourg, Malta, Montenegro, Slovakia, Slovenia and Turkey.

 

Actions for the period 2016 - 2018

The European Region has started to develop a video about the Region, its actions and role, highlighting the importance of MOs membership, how the European Region works to position physiotherapy at EU and national level and other relevant issues. At the 4th Congress pictures were taken of the delegates.

Based on these pictures, a first draft of the video would be developed for EC members’ evaluation. The Executive Committee thanked WCPT communication officer, Mia Locker, for her support.

The European WCPT board member, the 1st Vice Chairman and the General Secretary would be responsible for this task.

 

Furthermore, following the example of WCPT to include Google translation of its website, the European Region will explore the cost and options for the same initiative.

 

Banners of the European Region need also to be replaced including new website address and logo.

 

Finally it was noted that the MOs would be asked for their annual update of their information on the European Region website. The General Secretary would follow up this update.

 

16. European Region Congresses

     16.1 2016 Congress – revision of the sessions where ER-WCPT was involved

 

The EC was pleased with the results of the successful 4th European Region congress and the sessions in which the European Region was directly involved on its preparation, namely:

 

  • European Region Advancing physiotherapy – demonstrating value and impact – 11 November 2016 / 12:45 – 13:30 Discussion panel and debate
  • European Region & WCPT Future Network Workshop on Leadership and Networking – 12 November 2016 / 07:45 – 08:45 Networking session
  • ENPHE / European Region Session: Living in the 4th Industrial Revolution! Strategies in educating
  • Mobility across Europe – 12 November 2016 / 13:45 – 15:00 Networking session.

 

The EC members thanked the colleagues from CSP and those involved in the preparation of the Congress for their excellent work.

Letters expressing European Region gratitude have been sent to the MOs and CSP.

 

     16.2 Evaluation 2016 Congress – participants and MOs – Meeting with the Host CSP (including financial results)

     16. 3 Presentations – Abstracts publication – Pictures – List participants

 

The European Region and the CSP representatives would hold a face-to-face debrief meeting to review the 4th European Region Congress. It was suggested to hold the meeting on Friday, 13 January 2017, 11:00 – 14:00 at the CSP premises, so that the draft congress report could be discussed and finalised. The Chairman, 1st Vice Chairman and General Secretary would attend on behalf of the European Region.

 

At that meeting the following issues would be also discussed:

 

  • Congress evaluation of the participants as per survey sent.
  • Abstracts publication
  • Presentations publication
  • Pictures publication
  • List of participants
  • Financial report

 

The outcomes of the meeting would be circulated among the EC members

 

The EC also would prepare a survey for MOs about the congress and its results would be also used for future European congresses as per next agenda point.

 

     16. 4 Invitation for bids Education Congress 2020 - Guidelines

 

Following the decision taken at the last EC meeting about the frequency and scope of the European Region Congresses on Physiotherapy - The EC agreed a rotation of the European Region congresses starting in 2020 with a single scope (in Education or other) and continue in 2024 with a whole scope congress (education, practice, research and management) – a revision of the invitation for bids and guidelines to host the European Region congress took place during the meeting.

 

The reviewed and agreed documents to invite for bids and the guidelines to host the congress, would be sent to the MOs informing them clearly which congress is being asked to being hosted, at the latest by the 21st December 2016.

 

Deadline for bids submission will be fixed in March 2017 and the venue will be announced after the selection process.

 

17. Review of the 2016 GM

     17.1 Feedback from the WGs members

 

The comments from the WGs about the 2016 GM and recommendations for the 2018 GM were reported on as follows:

  • The Professional Issues WG (PI WG) agreed that the General Meeting itself had been excellent, professionally organised and very constructive.
  • The PI WG members discussed how to increase the MOs participation in the GM plenary. It was noted that participation in the discussion sessions was very active and the same participation needs to be encouraged and facilitated for the plenary.
  • The PI WG also discussed about the motion presented at the 2016 GM to develop/create and keep updated a database that will serve as reference for support for the MOs. This database aimed to include a list of persons of reference in the various clinical fields of Physiotherapy, in Professional Development and in Physiotherapy Management which would be available to MOs to assist them in addressing any challenging queries pertaining to patient care, professional and managerial/administrative issues.

The WCPT President Emma Stokes proposed at the 2016 GM to use the WCPT database of experts and suggested to collaborate, instead of creating a new one and duplicating work.

The MOs agreed at the 2016 GM to use the WCPT database and the Regional Board member John Xerri de Caro was asked to bring information of this WCPT database to the European Region MOs. At the time of the meeting no information on this database has been brought to the MOs and the WGs understand that this might be due to the fact of recent changes in the organisation structure and work in the strategic plan and business plan.

However, the PI WGs members agreed to start to develop a network to support the MOs and WGs on their various activities or projects based on the key words for which advice and networking can be needed, based on the recommended activities of the WGs for the period 2016 – 2018.

At the next WG meeting it will be discussed about to which extent start the use of the network in order to make sure that those appointed will be consulted. Then MOs will be asked to appoint those to be within the network and an update of the network list will take twice a year.

  • The EU WG members noted the importance of well preparing the discussion sessions to make hem successful and to achieve good outcomes.
  • The EU WG also discussed about how to facilitate the engagement of the new delegates in the GM discussions in plenary and agreed on the need to have a short list available of essential terms and definitions to support the discussion of the documents and common understanding. This list is also important to ensure mutual understanding for some topics by MOs at national level of information circulated by the European Region.
  • The Education WG members also discussed how to increase the MOs participation in the GM plenary. It was noted that participation in the discussion sessions was very active and the same participation needs to be encouraged and facilitated for the plenary. It was suggested to send a short summary with the documents for the GM, covering the main topics to be discussed and supported by the two pages of definitions – terms of mutual understanding – under preparation by the EU Matters WG.
  • The Education WG also suggested having a type of “hashtag” to facilitate questions from the MOs present at the meeting – (not for outside discussion). Rationale for this suggestion is that some MOs may find it easier to express in writing than in speaking. A WG member of the document under discussion would follow those questions and bring them to the plenary, as appropriate.

 

The EC agreed with the ideas and proposals of the WGs and would try to implement all of them starting at the 2018 GM.

 

     17.2 Financial report of the 2016 GM

 

The total expenditures related to the 2016 GM and workshop are: € 17.266,81.

(Including € 9.000 of grant from the Reserve fund to support the MOs participation)

 

18. 2018 GM

     18.1 - Workshop prior 2018 GM

 

The actions draft time plan for the 2018 GM was reviewed and agreed.

 

According to the plan, the General Secretary would prepare a first notice to the MOs to be sent before April 2017, one year in advance, informing them about the venue and date, the deadline for charter amendments, and the positions for election.  The WCPT President and CEO would also be invited to attend and to hold a session on WCPT issues as in the previous GM.

 

In accordance with the time plan the EC would follow the discussion of amendments to the Charter at its next meeting.

 

The General Secretary would also send an invitation for nominations for European Region awards to all MOs.

 

The following topics have been suggested for consideration for the 2018 workshop prior to the GM: CPD and Direct Access.

 

Further discussion relating to the 2018 GM would take place at the next EC meeting.

 

19. Executive Committee Issues

     19.1 Revision of the European Region Charter for 2018 GM

 

The EC agreed to review the European Region Charter content during the period 2016 - 2018 in order to propose changes at the 2018 GM and to inform the MOs about the amendments to be proposed within the Charter deadlines.

 

The EC members agreed to send their comments to the presented draft version of the European Region Charter to John Xerri de Caro who will present a second draft proposal at the next EC meeting.

 

     19.2 Rules and principles for EC members

 

The EC has agreed to review and redefine EC member roles, duties, principles, and activities taking into consideration the WCPT new governance principles and rules, board members and Regional Chair roles.

 

Once published and when the European Region is informed by the WCPT, it will start work with the aim of presenting them to the 2018 GM.

It was already noted that according to the defined WCPT role of the Regional Chairs, they would be the liaison between WCPT and the Regions.

 

     19.3 Expenses of EC members

 

As agreed at the last EC meeting, the EC members have started the discussion on the costs and expenditures to be covered by the European Region budget related to EC positions’ duties.

 

It was already agreed that all costs related to travel, accommodation and subsistence incurred when undertaking European Region tasks, actions or missions are covered by the European Region budget.

 

For other possible cost implications such as communication phone charges, software or hardware needed to fulfil EC members’ duties the Treasurer proposed the following:

  • Hardware equipment of the EC members: for the Chairman a 50% equipment cost would be charged to the European Region through a depreciation of 5 years. For other EC members a 20% of the cost with the same depreciation rule would apply.
  • An allocation of € 25 per year per EC member will be offered to cover their roaming data expenditures.

 

EC members agreed the proposal and these rules would be presented in writing at the next EC meeting.

 

20. Secretary Issues

 

No other secretariat issues were expressed or recorded.

 

21. Diary dates

 

The Diary Dates were reviewed and it was agreed to include the following dates and events.

 

  • 2016 December 1 – Common Training Test meeting – EC
  • 2016 December 19 – WHO Europe mental Health – Copenhagen, Denmark
  • 2017 January – Meeting with CPME – Brussels, Belgium
  • 2017 March 9/12 – EC meeting in Croatia
  • 2017 May 20/21 – Albanian Association – Tirana
  • 2017 October 3/4 – Hungarian Association – Budapest.

 

22. Any other business

     22.1 EAPC

 

The 1st Vice-Chairman, Roland Craps, has been contacted by Prof. Dominique Hansen from the university of Hasselt, Belgium at the 2016 congress in Liverpool. Prof. Hansen gave a presentation and he is a board member of the Cardiac Rehabilitation working group within the European Association for Preventive Cardiology (EAPC) and also a Fellow of the European Society of Cardiology. The EAPC has about 5,000 members in Europe, and focuses mainly on sports cardiology, prevention, rehabilitation, and nutrition. The cardiorespiratory physiotherapy and the EAPC have no communication or exchange / collaboration yet. He proposes to discuss the development of European Guidelines for Rehabilitation of cardio-metabolic diseases, specifically for private practice and offers his collaboration.

The EC agrees to have a discussion with Prof. Hansen, possibly in conjunction with the meeting with CPME in Brussels. The EC delegates would be the Chairman, 1st Vice-Chairman and the General Secretary.

 

23. Date and place of the next meeting

 

The next Executive Committee Meeting will take place on 9 – 12 March 2017 in Croatia.

The arrival date and venue would be confirmed following discussion of the secretariat with Croatian colleagues.

 

24. Closing

 

The Chairman thanked all members of the Executive Committee for their contribution. She also expressed her thanks to the General Secretary for hosting the meeting and to “Axxon, Physical Therapy in Belgium” for its generous hospitality.